OFFİCE MANAGER

Job Description:

- Meeting and greeting visitors, answering, screening and forwarding a high-volume of incoming phone calls, receive, sort and distribute daily mail/deliveries, make copies and scan, and delivering world-class service to our customers
- Coordinating appointments and meetings and managing staff calendars and schedules
- Preparing for meeting and training, arrangements of online conference calls
- Duly represent the company, provide basic and accurate information in-person and via phone/email
- Ensure entry and exit of visitors by following safety procedures and controlling access via reception desk
- Making office supplies arrangements (stationery and equipment) and keep inventory of stock
- Producing expense reports with excel, composing correspondence, etc.
- Scheduling meetings and appointments within the office
- Maintaining first-class office condition and arranging necessary repairs with the building management
- Working on daily taxi report for company employees
- Working on monthly phone records report
- Website update for legal and tax news alerts, pictures and publications
- İnteracting with IT service representatives and performing spam checks
- Perform other front desk duties such as filing, photocopying, etc.
- Keeping stock of company’s marketing and promotional materials and making arrangements with designers and printing companies for new materials to be made
- Assisting colleagues with administrative tasks
- Provide assistance with travel arrangements (corporate trips, personnel travel, bus trips, etc.)
- Assisting chief accountant with organizing files for billing, customer and client records, etc.

- Job type: full-time

- Working hours: Monday-Friday, 8:45am – 5:45pm, 5 working days a week

- Workplace: Baku, Azerbaijan (Head office)